1. Scope and Service Role
Nautix OS provides a multi-tenant yacht-operations ledger for authorized yacht owners, captains, financial managers, and crew members. The Service facilitates receipt-backed operating expenses, approval workflows, operational budgets, roster management, and QuickBooks-compatible exports. Nautix OS does not operate customer bank accounts, issue payment cards, process funds, or transfer money.
2. Information We Collect
2.1 Account and Authentication Information
When you sign in using Google, Sign in with Apple, or other supported identity providers, we receive your account identifier, display name, login method, and email address when provided by the service. On iOS, Sign in with Apple allows users to share a private relay email or conceal their email address. Nautix OS never collects or stores your identity provider passwords.
2.2 Yacht Workspace and Personnel Records
Authorized operators maintain workspace details including vessel name, home port, currency, crew member names, operational titles, optional phone numbers, and optional external reimbursement details used strictly for out-of-app record keeping.
2.3 Receipts and Financial Ledger Entries
Users may record operational expenses and attach receipt photographs or supporting documents. Uploaded receipts are stored in secure S3-compatible cloud storage with tenant-isolated access controls. Ledger entries include vendor, date, amount, foreign currency conversion data, and review status.
3. How We Use Information
Collected information is used exclusively to:
- Authenticate users and enforce role-based workspace permissions;
- Record, calculate, synchronize, and back up yacht operating expenses;
- Provide expense alerts via push notifications when enabled on your device;
- Facilitate CSV export for external accounting and tax preparation;
- Comply with accounting record-retention requirements and resolve support inquiries.
4. Information Sharing and Disclosures
Personal information is shared only with:
- Authorized Yacht Workspace Personnel: According to role permissions (Owner, Captain, Finance Manager, Crew);
- Infrastructure Service Providers: Cloud hosting, encrypted database providers, and S3-compatible receipt storage bound by confidentiality agreements;
- Legal Authorities: Only when strictly required by valid legal process or regulatory statute.
5. Data Retention and In-App Account Deletion
In full compliance with Apple App Store Review Guideline 5.1.1, Nautix OS provides complete in-app account deletion directly within the application under Profile → Workspace & Security → Support & Help → Request account deletion.
When a user confirms account deletion:
- Their personal login record, device notification tokens, and individual user profile are permanently purged;
- An irreversible cryptographic tombstone hash is stored to prevent unauthorized re-creation of the deleted identity;
- Historical yacht-owned financial ledger records remain intact with personal contact details scrubbed to preserve maritime accounting integrity;
- Vessel Owners must transfer vessel ownership before deleting their account to ensure continuous operation of the yacht ledger.
6. Security and Safeguards
Nautix OS uses HTTPS transport encryption, device-level SecureStore token storage, strict tenant isolation, and automated database backups to safeguard all customer operational records.
7. Contact and Support
For privacy inquiries, data subject rights requests, or operational questions, contact Nautix OS Support at help@nautixos.com.